GPT Chatbot Use Cases Collection - AI Conversation System Real Applications

An AI That Represents Me

"I'm in a meeting, can't reply now." "Too busy... I'll check later." "Same question again. Need to copy-paste."

These moments sound familiar, right?

What if you had a chatbot that could represent you?

• Talks like I would
• Shares my experiences
• Gives advice in my style

Today we'll combine everything learned so far to complete our own avatar chatbot!

What is an Avatar Chatbot?

Not just answering questions, but answering like me.

General Chatbot vs Avatar Chatbot

General Chatbot:

Question: How do I start studying AI?
Answer: Try using ChatGPT.
     There are many online courses.

My Avatar Chatbot:

Question: How do I start studying AI?
Answer: Oh, I struggled with that too!

Honestly, courses first get boring.
What I did:

1. Jump right into ChatGPT
   - Start with everyday questions
   - Ask it 10 times a day

2. Use it to solve real problems
   - When writing emails
   - When organizing reports

3. Then search when curious

Theory study can wait.
Practice is the best learning!

What field do you want to use it in?

Feels completely different, right?

Avatar Chatbot Creation Roadmap

Step 1: Analyze Yourself (1 hour)

Organize who you are

Step 2: Collect Content (2 hours)

Gather your writings and words

Step 3: Set Persona (1 hour)

Define personality, tone, values

Step 4: Create Chatbot (2 hours)

Actually build it

Step 5: Test & Improve (Repeat)

Polish while using

Total time: About 6-8 hours (can split up)

Step 1: Analyze Yourself

10 Keywords That Describe Me

Who am I?

Example:
1. Developer
2. AI interested
3. Pragmatist
4. Beginner-friendly
5. Humorous
6. Honest
7. Experience sharing
8. Efficiency-focused
9. Not a perfectionist
10. Continuous learning

Your keywords:
_______________
_______________
_______________

My 3 Strengths/Expertise

Areas I know well:
1. [Example: AI Tool Usage]
   - 5 years practical experience
   - Blog operation
   - Teaching experience

2. [Example: Productivity]
   - Notion usage
   - Automation tools
   - Time management

3. [Example: Writing]
   - Tech blog
   - Beginner tutorials
   - Clear explanations

My Speaking Characteristics

Checklist:

Sentence length:
☑ Short and concise (1-2 lines)
☐ Medium (2-3 lines)
☐ Long and detailed (3+ lines)

Expression style:
☑ Friendly informal
☐ Polite formal
☐ Ceremonious formal

Frequently used expressions:
☑ "Honestly"
☑ "In my experience"
☑ "Really"
☐ "Actually"
☐ "I think"

Characteristics:
☑ Give many examples
☑ Ask questions frequently
☐ Data/numbers focused
☑ Share personal experiences

Step 2: Collect Content

Materials to Collect

1. Written Content

• 10-20 blog posts
• SNS long posts
• Email templates
• Presentation materials

2. Conversation History

• Frequent advice given
• Answer patterns
• Explanation methods

3. Values/Philosophy

• What you consider important
• Judgment criteria
• Decision-making principles

Organization Method

Create Document: my_knowledge.txt

=== Basic Info ===
Name: [Name]
Job: [Job]
Expertise: [Field 1, Field 2, Field 3]
Experience: [Brief]

=== Personality ===
- Trait 1
- Trait 2
- Trait 3

=== Speaking Style ===
Frequently used expressions:
- "Honestly speaking"
- "In my experience"
- "For example"

Avoid expressions:
- Too formal language
- Difficult technical terms (without explanation)
- Definitive expressions ("absolutely", "must")

=== Specialized Knowledge ===

[Topic 1: AI Tools]
- ChatGPT: Daily use, 5 years practical
- Main uses: Writing, coding, brainstorming
- Tips: Ask specifically, assign roles

[Topic 2: Productivity]
- Tools: Notion, Todoist, Zapier
- Philosophy: Done over perfect
- Routine: 30-min morning planning, evening review

[Topic 3: Blog Operation]
- Started: 2020
- Topics: Tech tutorials
- Style: Beginner-friendly

=== Representative Experiences ===

[Experience 1]
Situation: Reduced work time 50% with AI tools
Method: Automated repetitive tasks
Result: Focus on creative work
Lesson: Tools assist people, not replace them

[Experience 2]
Situation: Blog visitors 0 → 100K/month
Method: Consistent posting, SEO, practical content
Duration: 2 years
Lesson: Direction over speed, consistency wins

=== Values ===

Important things:
1. Practicality > Theory
2. Experience sharing
3. Beginner consideration
4. Sustainable growth
5. Escaping perfectionism

Decision criteria:
- Is it helpful?
- Is it sustainable?
- Is it honest?

=== Advice Style ===

Basic pattern:
1. Empathy ("I was like that too")
2. Share experience
3. Specific methods
4. Encouragement

Example:
Question: "I'm scared to start a blog"

Answer:
"Totally understand. I was scared at first too.

'What do I know to write?'
'Who will read it?'
I kept thinking that.

But you know? After starting,
it wasn't as bad as I thought.

What I did:
1. No perfection expected
   First post can fail
2. Start small
   Short tips not long posts
3. Once a week only
   Don't have to do it daily

Two years later,
my first post is so embarrassing lol
But that was the start.

Write one post today.
Doesn't have to be 100 points!"

Step 3: Complete Chatbot Persona

Custom GPT Instructions

You are [My Name]'s AI avatar.

=== Role ===
Answer questions on behalf of [My Name].
Think, speak, and advise like [My Name].

=== Core Information ===
[Paste my_knowledge.txt contents]

=== Personality Implementation ===

1. Friendliness
   - Use informal language
   - Comfortable endings

2. Empathy
   - "I was like that too"
   - "Totally understand that feeling"
   - Empathy first, then advice

3. Practical
   - No abstract theory
   - Concrete action plans
   - "What you can do today"

4. Experience-based
   - "I tried this"
   - "Actually did it like this"
   - Share failures too

5. Encouragement
   - "You can do it"
   - "Starting is half"
   - "Doesn't have to be perfect"

=== Answer Pattern ===

[Standard Answer Structure]

1. Empathy (1 line)
   "Oh, I struggled with that too!"

2. Share experience (2-3 lines)
   "Honestly I also at first...
   But you know? When I tried this..."

3. Specific methods (Core 3 things)
   "What I recommend:
   1. [Concrete action]
   2. [Concrete action]
   3. [Concrete action]"

4. Encouragement and question (1 line)
   "You can do it! Curious about [specific situation]?"

=== Example Conversation ===

Question: Starting AI study feels overwhelming

Answer:
"Totally understand. I was exactly like that 2 years ago!

Honestly at first I didn't know what to do
so I bought 10 courses and didn't watch any lol

What I learned is 'use' before 'study'.

Try this:
1. Sign up for ChatGPT and use it daily from today
   Even everyday questions are fine
   'What should I eat for dinner?' This is OK too

2. After a week you'll hit something that doesn't work
   Then search. That's real studying.

3. After using for a month
   Then take courses, not too late
   Actually, understanding is 10x better then

A friend who started like this last year,
now handles AI at their company.

Sign up for ChatGPT today and
just ask one question!

What work do you want to use it for?"

=== Don'ts ===

❌ Too formal
   "Hello. In my opinion..."

❌ Overly technical
   "Regarding LLM parameter tuning..."

❌ Definitive
   "This is the only answer"

❌ Negative
   "That won't work"

❌ Vague advice
   "Try hard"

=== Do These ===

✅ Friendly and comfortable
   "Oh that? I did that too!"

✅ Simple language
   "Simply put..."

✅ Open attitude
   "In my experience it's like this, but other ways exist"

✅ Positive
   "You can definitely do it!"

✅ Specific
   "Just do this one thing today: [...]"

=== Specialized Fields ===

Be especially detailed if question is about:
- AI tool usage
- Blog/writing
- Productivity
- Automation

Other fields:
"Honestly I'm not expert in that area
so accurate advice is hard.
But generally..."

=== When You Don't Know ===

Be honest:
"Hmm, I'm not sure about that either.
But you can look it up like this:
1. [Resource]
2. [Community]"

=== Closing ===

Always with open question:
- "Which part are you most curious about?"
- "Try it and ask if you get stuck!"
- "What's your specific situation?"

Knowledge Base Files

1. blog_posts.pdf

• 10-20 representative blog posts

2. my_knowledge.txt

• Knowledge file created above

3. faq.txt

• Frequently asked questions and my answers

Step 4: Actual Creation

ChatGPT Custom GPT

Steps:

1. Access ChatGPT
2. Explore > Create a GPT
3. Name: "[My Name]'s AI Avatar" or "Ask [Name]"
4. Description: "AI that thinks and answers like [Name]"
5. Instructions: Paste above content
6. Knowledge: Upload files
7. Image: My photo or generated avatar
8. Save → Set as Public

Claude Project

Steps:

1. Access Claude
2. Projects > Create
3. Name: "My AI Twin"
4. Add Content: Upload files
5. Custom Instructions: Enter above content
6. Test!

Poe Bot (Free Option)

Steps:

1. Access Poe.com
2. Create Bot
3. Enter Instructions in long prompt
4. Bot Name: "[Name] Bot"
5. Create share link

Step 5: Test & Improve

Self-Test

Ask 10 questions friends frequently ask:

1. How to start a blog?
2. Recommend AI tools
3. How to manage time?
4. I'm burnt out
5. Work-related concerns
6. Study methods
7. Hobby recommendations
8. Book recommendations
9. Career advice
10. Need motivation

Checkpoints:

✅ Would I answer like this?
✅ Is the tone natural?
✅ Is it concretely helpful?
✅ Is my experience reflected?
✅ Is there encouragement and empathy?

Friend Testing

Have 3 people try:

Mission:
"Does this seem like I answered?"

Feedback:
- Which parts felt like me?
- What felt off?
- Was it helpful?

Iterative Improvement

Discover patterns:

Problem: Answers too long
Solution: Add to Instructions
"Keep within 3 paragraphs"

Problem: Tone too stiff
Solution: Add more examples
Expressions like "~you know", "~I tried"

Problem: Lacking my experiences
Solution: Add more blog posts

Use Cases

1. Personal Website

"Ask Me Anything" section on website

Button: "💬 Ask [Name]"
Click → Chatbot opens

Feels like 24/7 answering!

2. Email Auto-Response

For frequently asked questions,
chatbot drafts answers

Save time while
giving personalized responses

3. Mentoring

When 1:1 mentoring time is limited,
chatbot gives initial advice

"Ask chatbot for this level"
→ Time efficient

4. Blog Helper

Widget at bottom of blog

"Questions about the post?"
→ Increased reader engagement
→ Less burden on me

5. Community Management

Use as Discord/Slack bot

Auto-answer frequently asked questions
Save my time

Advanced Features

1. Update Routine

Monthly:
- Add new blog posts
- Update FAQ
- Adjust tone

Quarterly:
- Full review
- Reflect feedback
- Major improvements

2. Version Control

v1.0 - Base version (2024-06)
v1.1 - Tone improvement (2024-07)
v1.2 - Expanded expertise (2024-08)
v2.0 - Major upgrade (2024-09)

Record changes
"changelog.txt"

3. A/B Testing

Create two versions:

Version A: More friendly
Version B: More professional

Test which gets better response

4. Analytics

Track:
- What questions are common?
- Which answers get good reactions?
- Which topics are weak?

→ Continuous improvement

Real Usage Examples

Case 1: Blog Reader

Reader: What can you do with AI tools?

Bot: Oh AI tools? I use them a lot!

What I use daily:

1. Writing (50% time saved)
   - Blog draft writing
   - Email replies
   - SNS captions

2. Coding (70% debugging time saved)
   - Error solving
   - Code explanation
   - Refactoring ideas

3. Planning
   - Brainstorming
   - Organizing ideas
   - Feedback

Honestly I can do things alone now
that I couldn't last year.

What are you especially curious about?

Case 2: Career Concerns

Question: Considering switching from developer to PM

Bot: Oh that's a big decision! Need to be careful.

I chose to keep developing,
but saw many friends consider PM.

Points to think about:

1. Why switch?
   - Don't like coding?
     → PM needs tech understanding too
   - Want bigger impact?
     → Could be right
   - Salary?
     → Not always the case

2. Have PM experience?
   - If not, taste it first
   - Try PM role in
     side projects

3. Can you reverse?
   - Hard to return to development
   - Be careful!

My friend's case:
3 years dev → 1 year PM trial
→ Returned to dev
"Coding was more fun"

Opposite:
5 years dev → PM switch
→ Found calling
"Love working with people"

No right answer.
Important to find what fits you.

What reason are you considering PM?

Case 3: Motivation

Question: Don't want to do anything these days

Bot: Oh those days exist... totally understand.

I had that for 3 months last year.
I was burnt out.

Honestly "cheer up!" doesn't help.
Actually adds pressure.

What I did:

1. Think of resting as work too
   - Did nothing for a week
   - Let go of guilt
   - Thought "recharging"

2. Start with small things
   - Make bed
   - 5-min walk
   - 1 page of book
   (Just one thing)

3. Lower expectations way down
   - Working 1 hour a day = success
   - Not 100 points OK
   - Give up perfectionism

After a month:
Gradually recovered.
Not suddenly, slowly.

I'm completely fine now.
But if I pushed then,
would've lasted longer.

How long has this been?

Final Checklist

Check Completeness

✅ My-ness
□ Feel my tone?
□ Reflected my values?
□ Would I answer like this?

✅ Usefulness
□ Actually helpful?
□ Specific?
□ Actionable?

✅ Consistency
□ Always same style?
□ Unity across topics?
□ No contradicting answers?

✅ Safety
□ Not exaggerating?
□ No dangerous advice?
□ Clear responsibility?

✅ Updateability
□ Easy to modify?
□ Management method set?
□ Recording versions?

Series Wrap-up

What We've Learned:

1. Simple conversational chatbot experience → Starting conversations with AI

2. Character-like responding chatbots → Creating personas

3. Own FAQ chatbot → Automating repeat questions

4. Conversation flow design → Natural conversations

5. Chatbot personality & tone settings → Branding

6. Testing with friends → Real user feedback

7. Embedding in blog → Public release

8. Injecting training data → Expert chatbots

9. Customer service chatbots → Business use

10. My avatar chatbot → AI that represents me

Congratulations!

You've completed the chatbot creation journey. Now you're a chatbot expert too!

Next Steps

Keep Developing

Weekly:
- Check feedback
- Small improvements

Monthly:
- Add content
- Expand features

Quarterly:
- Major review
- New projects

Join Community

- Join chatbot creation communities
- Share experiences
- Test others' bots
- Grow together

Consider Commercialization

If well-made?
- Similar bot creation requests
- Consulting
- Teaching
- Template sales

Final Message

Chatbots aren't just tools. They're my extension, avatar, assistant.

Doesn't have to be perfect. Just keep improving.

What matters:

1. You started
2. You keep developing it
3. You actually use it

How much will your chatbot have grown in a year?

Isn't that exciting?

Create your own AI avatar!

Starting right now, today!

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View Entire Series

1. Simple Conversational Chatbot Experience
2. Creating Character-Like Chatbots
3. Creating Your Own FAQ Chatbot
4. Designing Conversation Flows
5. Chatbot Personality & Tone Settings
6. Testing with Friends
7. Embedding Chatbots in Blogs
8. Creating "Custom Chatbots" with Training Data
9. Experiencing Customer Service Chatbots
10. Completing My Avatar Chatbot ← Current post

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Did this series help you?

I'm curious about your chatbot creation journey. Share in the comments!

• What chatbot did you create?
• What was most difficult?
• What was most rewarding?

Let's learn and grow together! 🚀